GDPR Policy
Last Updated: June 2026
1. Who We Are
Marbal Holdings Limited is the group holding company for both Rice Search Partners Limited and Rice Search Partners Inc (together “RSP”, “us”, “we”, “our”). Marbal Holding Limited and Rice Search Partners Limited are both limited company registered in England & Wales under registration numbers 03322446 and 03606066 respectively. The registered office is 33 Kingsway, London, England, WC2B 6UF. We are registered with the Information Commissioner’s Office (“ICO”), in relation to our processing of Personal Data under registration number Z665849X.
What We Do
We are a global executive search and human capital advisory firm. We provide executive recruitment, talent acquisition, and related advisory services, including leadership search, talent mapping, succession planning, and market intelligence, to organisations across a range of sectors. We are committed to protecting the privacy and security of the Personal Data that we process.
Controller
Unless we notify you otherwise, we are the controller of the Personal Data that we process about you. This means that we decide what Personal Data to collect and how to process it.
2. Privacy Notice Purpose
The purpose of this privacy notice is to explain what Personal Data we collect about you and how we process it. This privacy notice also explains your rights. If you have any questions, you can contact us using the information provided below under the ‘How to Contact Us’.
3. To Whom This Privacy Notice Applies
This privacy notice applies to you if you are an active candidate or client i.e., are actively engaged in an executive search process, or are a supplier.
4. What Is Personal Data
‘Personal Data’ means any information from which someone can be identified either directly or indirectly. For example, you can be identified by your name or an online identifier.
‘Special Category Personal Data’ is more sensitive Personal Data and includes information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purposes of uniquely identifying someone, data concerning physical or mental health or data concerning someone’s sex life or sexual orientation.
5. What Personal Data We Collect
The type of Personal Data we collect about you will depend on our relationship with you. For the type of Personal Data, we collect see the table below in the section entitled ‘Purposes, Lawful Bases & Retention Periods’.
6. How we collect your Personal Data
Primarily we collect Personal Data directly from you in person i.e., verbally or via electronic communications. However, we may also collect your Personal Data from third parties such as:
- Publicly available free sources available via the internet e.g., news articles.
- Publicly available paid for sources available via the internet e.g., Linked In Recruiter.
- Referral via an industry peer or professional.
Purposes, Lawful Bases & Retention Periods
We will only use your Personal Data when the law allows. Most commonly, we will use your Personal Data in the following circumstances:
| Individuals | Personal Data | Processing Purpose | Lawful Basis | Retention Period |
| Market Research | Full Name | Title | Role | Organisation | Online Biography | Contact Details | To understand the market and its participants. | Legitimate Interests | Market Research will be reviewed every two years to determine whether the personal data remains accurate, relevant and necessary.The default position is that the Company will keep industry maps, market intelligence, and company structures either for the long-term or indefinitely. If personal data is historic, out-of-date, and no longer of commercial value, then it will be deleted. |
| Candidates & Prospective Candidates | Basic Online Data … Full Name | Title | Role | Organisation | Online Biography | Contact DetailsIf provided by you … Address | Nationality | Curriculum Vitae | References | Role Performance Data | Business Plan | Contract | Right To Work | CompensationCreated by us … Interview Feedback | Meeting Notes | To assess suitability for roles, introduce candidates to clients, manage recruitment processes, and maintain candidate records. | Legitimate InterestsContract(where applicable)Consent (for special category data, if applicable) | Candidate Personal Data will be reviewed every two years.Data will not be retained is it is no longer necessary. Data will not be retained is it has no ongoing legitimate commercial interest.However, the Company’s position is that most records are likely to have long-term i.e., 10-15 years plus legitimate interest.For senior executive search candidates, certain records may be retained for longer where there is an ongoing legitimate business need, such as maintaining professional networks, historic search records and market intelligence. |
| Clients | Full Name | Title | Role | Organisation | Online Biography | Contact Details | To provide executive search and advisory services, manage client relationships, and perform contractual obligations. | Legitimate Interests | Client Personal Data will be retained for the duration of the client relationship and thereafter for as long as necessary to comply with legal, contractual and regulatory obligations, maintain accurate business records, manage ongoing relationships and protect our legitimate business interests. Records are reviewed periodically and deleted where they are no longer necessary. |
| Supplier | Full Name | Contact Details | Role | Title | To manage the business and platform. | Legitimate Interests | Personal data will be retained for the duration of the supplier relationship and thereafter for as long as necessary to comply with contractual, financial and legal obligations. |
| Employees | As detailed in our ROPA. | To manage the business and platform. | Legitimate Interests | Employee Personal Data is managed in accordance with our internal retention schedule. Former employee records are generally retained for up to seven years following termination of employment.Certain information may be retained for longer where there is a legal requirement or an ongoing legitimate business need, such as maintaining employment history records, complying with statutory obligations, managing pension-related records, maintaining company records, or establishing, exercising or defending legal claims. Such records are reviewed periodically and deleted when they are no longer necessary. |
Where Personal Data is processed because it is necessary for the performance of a contract to which you are a party, we will be unable to provide our services without the required information.
7. Sharing your Personal Data
Your Personal Data may be shared with select Clients with whom we have contractual agreements in place, covering (amongst other topics), confidentiality.
8. International Transfers
Your Personal Data may be processed outside of the UK. This is because the organisations we use to provide our service to you are based outside the UK.
We have taken appropriate steps to ensure that the Personal Data processed outside the UK has an essentially equivalent level of protection to that guaranteed in the UK. We do this by ensuring that:
- Your Personal Data is only processed in a country which the Secretary of State has confirmed has an adequate level of protection (an adequacy regulation), or
- We enter into an International Data Transfer Agreement (“IDTA”) with the receiving organisation and adopt supplementary measures, where necessary.
Your Personal Data may be processed outside the European Economic Area (“EEA”). This is because the organisations we use to provide our services to you are located outside of the EEA.
We have taken appropriate steps to ensure that the Personal Data processed outside the EEA has an essentially equivalent level of protection to that guaranteed in the EEA. We do this by ensuring that:
- Your Personal Data is only processed in a country which the European Commission has confirmed has an adequate level of protection (an adequacy decision); or
- We enter into Standard Contractual Clauses (“SCCs”) with the receiving organisations and adopt supplementary measures, where necessary.
9. Marketing Communications
We do not currently actively market or advertise our services via high-volume outreach or broad-scale communications. We will contact you, from time to time, when we feel that you might be relevant to an active executive search or research project. You have the right (at any time) to stop us from contacting you for marketing purposes.
10. Your Rights & How To Complain
You have certain rights in relation to the processing of your Personal Data, including to:
- Right to be informed
You have the right to know what personal data we collect about you, how we use it, for what purpose and in accordance with which lawful basis, who we share it with and how long we keep it. We use our privacy notice to explain this.
- Right of access (commonly known as a “Subject Access Request”)
You have the right to receive a copy of the Personal Data we hold about you.
- Right to rectification
You have the right to have any incomplete or inaccurate information that we hold about you corrected.
- Right to erasure (commonly known as the right to be forgotten)
You have the right to ask us to delete your Personal Data.
- Right to object to processing
You have the right to object to us processing your Personal Data. If you object to us using your Personal Data for marketing purposes, we will stop sending you marketing material.
- Right to restrict processing
You have the right to restrict our use of your Personal Data.
- Right to portability
You have the right to ask us to transfer your Personal Data to another party.
- Automated decision-making
You have the right not to be subject to a decision based solely on automated processing which will significantly affect you. We do not use automated decision-making.
- Right to withdraw consent
If you have provided your consent for us to process your Personal Data for a specific purpose, you have the right to withdraw your consent at any time. If you do withdraw your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we are permitted by law to do so.
- Right to lodge a complaint
You have the right to lodge a complaint with the relevant supervisory authority, if you are concerned about the way in which we are handling your Personal Data. The supervisory authority in the UK is the Information Commissioner’s Office who can be contacted online at:
Contact us | ICO Or by telephone on 0303 123 1113
For supervisory authorities in other countries within the EU see the link below:
https://edpb.europa.eu/about-edpb/about-edpb/members_en
How To Exercise Your Rights
You will not usually need to pay a fee to exercise any of the above rights. However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
If you wish to exercise your rights, you may contact us using the details set out below within the section called ‘How to contact us and our Data Protection Officer’. We may need to request specific information from you to confirm your identity before we can process your request. Once in receipt of this, we will process your request without undue delay and within one month. In some cases, such as with complex requests, it may take us longer than this and, if so, we will keep you updated.
11. Complaints
You have the right to complain if you consider that we have not complied with the data protection law when handling your Personal Data. We will acknowledge receipt of your complaint within 30 days, investigate the matter without undue delay, and keep you informed of the progress and outcome. If you wish to complain please use the contact details given below under “How to contact us and our Data Protection Officer”. We will do our best to resolve the matter to your satisfaction.
If you are not satisfied with the outcome of your complaint, you can complain with the relevant supervisory authority. The supervisory authority in the UK is the Information Commission who can be contacted online at:
Or by telephone on 0303 123 1113
For supervisory authorities in other countries within the EU see the link below:
https://edpb.europa.eu/about-edpb/about-edpb/members_en
12. Contact Us or Our Data Protection Officer
If you wish to contact us in relation to this privacy notice or if you wish to exercise any of your rights outlined above, please contact us as follows and mark your communications FAO the ‘Data Protection Officer’.
- 33 Kingsway, London, England, WC2B 6UF info@ricesp.com
We have also appointed a Data protection Officer (“DPO”). Our DPO Evalian and they can be contacted as follows:
- Unit 5, West Lodge Nobs Crook, Colden Common, Winchester, England, SO21 1TH dpo@evalian.co.uk
13. Privacy Notice Changes
We may update this notice (and any supplemental privacy notice) from time to. We will notify of the changes where required by applicable law to do so.